A Folder has the following fields:

• Series - a set of related Objects (required)
• SubSeries - a series within a series (required)
• Identifier - a general description of the Folder’s contents (required)
• Location - can be used in addition to each Object’s Location if needed
• Notes - more details about the purpose of this Folder

Multiple Objects can be assigned to a Folder, and a single Object can be assigned to more than one Folder. Again, this is all optional. If you don’t need this type of aggregation for your Objects, just ignore it. The first three fields in a Folder are required, but you can fill them in any way that makes sense for your collection.

There is a new Folder menu option; this lets you add and modify Folders. You can also assign Objects to Folders here.

There is a new button on the Object form to let you see which Folders the current Object is associated with, and it lets you assign the current Object to any existing Folder.

I haven’t updated the Help file for the Folder feature yet, but I will get to it shortly.

Please backup your installation before applying the update. Get the new installation file from the web site (www.musarch.com), and use the same password as you used for previous versions. Feedback is appreciated.

I still haven’t heard back from the Australian government about their Thesaurus, but I still am hopeful that we can work something out and that I can make it available to Musarch users.

The bulk editor is great for changing the wording of a previous entry. For example, if you started out using a variety of phrases for the Source of an Object but now would like to standardize your terms, you can use the bulk editor to find all instances of a phrase and replace the old entry with a new entry in the Source field. You can replace a field’s contents regardless of prior value, or you can replace the contents if the prior value contains a phrase, or you can replace the contents if the prior value equals a phrase. The editing of each field occurs independently of any other field.

Please backup your data before applying this update. As usual, feedback is appreciated.

I’m working with the Australian government to obtain the rights to include a comprehensive thesaurus with the Museum Archive software package. I hope to have more news on this front very soon.

The project is rapidly approaching 6,000 downloads worldwide. Thanks for spreading the word.

and a window will open. Type in the text you’d like to find and select the checkbox to tag pages where the text is found. You can optionally delete pages without the search text, a handy way to narrow your search. Give it a try!

I’m working on a new release. If you have any suggestions, please send me an email.

http://www.musarch.com

You can maintain your own vocabulary in the Supporting Data menu section, and you can open up the Select Nomenclature window and use it with any appropriate field on any form. Simply double-click on the phrase to copy it to the clipboard, position the cursor on the form where you want to paste the phrase, and press Ctrl-V.

You are free to ignore the Nomenclature table - it will help you to standardize your entries, but its use is not required. Wikipedia describes the use of a controlled vocabulary this way:

Controlled vocabularies provide a way to organize knowledge for subsequent retrieval. They are used in subject indexing schemes, subject headings, thesauri, taxonomies and other form of knowledge organization systems. Controlled vocabulary schemes mandate the use of predefined, authorised terms that have been preselected by the designer of the vocabulary, in contrast to natural language vocabularies, where there is no restriction on the vocabulary.

This update also fixes a small bug in the static web page export function having to do with file name case sensitivity. Registered users have been notified by email. Please backup your installation before applying any update.

Feedback is appreciated.

This error 47 will only happen when the software and the actual table structure do not agree, and once you repair the table, you’ll never see the error again.

This is a good demonstration of the Runtime File Manager. You can use this utility in the unlikely event that your data files become corrupted by a power failure.

If you encounter this error 47, please send me a note describing the circumstances. I’d like to pin down the cause, but so far only two installations have experienced it so I don’t have a lot of information to go on.

A new version of the basic edition has also been released. It contains several tweaks and minor bug fixes.

The installation programs for both editions include the web server and the read-only viewer software. The basic edition still makes use of a separate utility program for import/export functions.

The software is available at www.musarch.com.

The basic edition has now been downloaded more than 5,000 times!

The Museum Archive software project (www.musarch.com) will release version 2 of the premium edition in the next day or so. Registered users will be sent a notification.

Sorry for any inconvenience - just remember to press Alt-Esc if you are stuck.